ARGANZ

Registration Terms and Conditions

• Payment

  Payment can be made on invoice by direct credit (account details will be included on your invoice), or credit card (Visa, Mastercard, Amex). From 1 February 2027, you will be required to pay by credit card during the online registration process. Credit card statements will show debit as Outshine Events. All prices are quoted in Australian dollars and include GST of 10%. Credit card payments are processed securely via Stripe, a PCI DSS Level 1 Service Provider. Stripe is certified annually by an independent PCI Qualified Security Assessor. Confirmation and a tax invoice will be sent via email upon receipt of your online registration.

  If your organisation is paying your registration fee and has specific billing requirements, it is the delegates’ responsibility to provide these details during registration. Invoices that fail to meet the organisation’s payment policy due to incorrect or incomplete information will not be reissued. The delegate would then be responsible for arranging payment directly and seeking reimbursement from their organisation.

• Cancellation Policy

  All cancellations or registration changes must be made in writing to the Conference Managers at fiona@outshine.co.nz.

  Cancellations made on or before 31 January 2027, will be refunded less $110.00 AUD to cover administration costs. No registration refunds for full cancellations will be made after this date, and refunds for tickets to the social functions will be assessed on a case-by-case basis. You may elect to change to an on-demand viewing or transfer your registration to a colleague, in which case please contact the Conference Manager to arrange.

  If for reasons beyond the control of the Organising Committee, the meeting is cancelled outright, the registration fees will be refunded less a $150.00 AUD administration fee.

• Registration Category

  It is expected that you accurately select the appropriate category during registration. During the standard registration review process, you may be contacted to request proof of chosen registration type. If requested, evidence must be provided within 7 days; failure to do so will result in an automatic update of your registration category, and you will be required to pay the difference in fees.

• Delegate Registration from Employees of Commercial Entities

  Representatives of commercial entities may only attend the conference as approved sponsors or exhibitors. Commercial registrations not linked to a sponsorship or exhibition package will not be accepted.

• Delegate List 

  A delegate list will be produced for the meeting and distributed to meeting attendees, sponsors and exhibitors. This list will not be provided by the ARGANZ Executive to any other third party. By opting to be included on the delegate list, attendees acknowledge that their details will be shared with fellow attendees, sponsors and exhibitors for networking and meeting-related purposes. During the registration process, attendees will have the option to:

  • Include their name, organisation, region/state, country and email address on the delegate list;
  • Include their name, organisation, region/state and country only, with their email address excluded; or
  • Exclude their details entirely from the delegate list.

  Attendees will also be given the option to opt in or opt out of receiving future marketing communications relating to ARGANZ meetings and events. Marketing communication preferences are separate from delegate list inclusion preferences and may be updated during the registration process.

• On-Demand Conference Platform

  The on-demand content of the ARGANZ Meeting 2027 is being delivered post meeting, and as such, the Organisers and Conference Managers will provide clear guidelines on best-operating systems to use for optimum viewing of the on-demand content for attendees. The Conference Managers will take no responsibility or accept requests for a refund if the guidance for viewing is not followed.

• Attendance Certificates

  Attendance certificates are only provided to individuals registered under delegate categories. Healthcare industry and exhibitor registrations do not qualify for certificates of attendance.

• Photography/Video

  The ARGANZ Meeting is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, news organisations and other companies from photographing or video or audio-taping some meeting activities. Additionally, the Organisers may arrange for photos to be taken during the meeting. The Organisers reserve the right to use images taken at the meeting with your photograph and/or likeness in future marketing materials, including on the internet. The Conference Managers may also use images taken at the meeting with your photograph and/or likeness in future marketing materials, including on the internet, with the permission of the Organisers. Meeting attendees who prefer their images are neither taken nor published in any format, have the ability to object by sending an email request to the Conference Managers at fiona@outshine.co.nz. 

• Program and Content

  The ARGANZ Executive reserves the right the modify the program at any time.

  The information presented at the meeting is intended for healthcare professionals, and by registering to attend you agree that the presentation content is for educational and informational purposes. Presentation content is developed by each speaker, and the Speaker is solely responsible and liable for the accuracy, completeness and currency of, and the originality of, the content and information which remains the intellectual property and responsibility of the speaker. ARGANZ does not assess, check, confirm, guarantee, endorse or verify the content of any Speaker’s presentation.

• Attendance at Meeting

  The information presented at the meeting is intended for healthcare professionals and can include confronting images which are not appropriate for persons under 18 years of age.

  All social functions associated with the meeting, including the Welcome Function, Meeting Dinner and any other official networking events, are strictly limited to attendees aged 18 years and over. Attendance at social functions is restricted to registered ticket holders and entry may be refused where a valid ticket and/or suitable proof of age cannot be provided upon request.

• Insurance

  ARGANZ and the conference managers will not accept any liability for losses associated with the meeting. Delegates are advised to arrange their own comprehensive travel and medical insurance, including insurance for personal possessions and financial loss due to cancellation or postponement of the meeting. 

• In-Person Health & Safety

  The Conference Managers, in conjunction with the ARGANZ Executive and the Meeting Venue, are committed to providing and maintaining a safe and healthy meeting environment for all attendees, and to providing the information needed to achieve this. The Conference Managers, in conjunction with the ARGANZ Executive and the Meeting Venue, will take responsibility for providing health and safety procedures whilst on-site, however, all meeting attendees need to be aware of their own responsibilities. 

  Each meeting attendee is encouraged to play a vital and responsible role in maintaining a safe and healthy meeting environment through: 

  • Listening to the health and safety briefing onsite and/or; 
  • Reading the health and safety procedure document provided on-site at the registration desk. 
  • Ensuring all accidents and incidents that occur onsite at the meeting are reported. 
  • Informing the Conference Managers, a member of the ARGANZ Executive or a staff member at the Meeting Venue immediately of any health and safety concerns. 
  • Respecting your own personal safety and that of other meeting delegates and employees. 
  • Stay home if you are unwell, advise the Conference Managers, and switch to an on-demand registration. 
  • Follow all venue and public health guidelines and regulations. 

• Protecting Your Personal Data

  We will require consent to process your data. This includes the collection, storage and use of your personal information to manage event registration, communication and participation.

  As a responsible Professional Conference Organiser, ensuring the protection of your personal data privacy is paramount to us. We believe in empowering our delegates with comprehensive information and transparency regarding data processing and your privacy for this event. You are welcome to reach out if you have any questions to fiona@outshine.co.nz

  View full data privacy statement here.